GFTS Board Meeting 3/28/14

Location: The councilman residence

Meeting called to order at 7:02pm

Members Present: Jeff Councilman, Mark Gatehouse, Scott Schneider, Matt Schweitzer, Tony McGee, Bri Simpson, Chris Pieck, and Matt Hoffman <guest>

Will Holt has resigned from the board.

Discussion over board responsibilities and expectations-  This discussion was tabled until we can come up with a clear definition of where we want the chapter to go.

Tony McGee recommended that we hold a board member retreat to help define the goals of the chapter and the responsibilities of the board members.  Bri Simpson said she knows someone that leads retreats and will contact them.

IMBA/SORBA support- IMBA will supply posters, postcards, business cards, and mailers to chapters with custom information.  Jeff will decide on the layout for the first order so that we can get it in expediently.  Any adjustments that we decide on can be made in future orders.

Chris Pieck Recommended that we focus on membership for the 2014 calendar year.  This would involve creating a goal for the year in membership numbers, events geared toward getting our name out there and building a list of potential members and actually enlisting members.  Possible opportunities include the first Friday in May and partnering with Trek for Grasshopper games.

The board has agreed to review the upcoming events by email.

The board has agreed to check out the website and send any feedback by email.

National Trails Day- I have requested that we get a GFTS pop-up in time for trails day.  Mark made a motion that we buy a pop-up if the cost is less than $1000.  Matt Schweitzer seconded the motion.  Chris Pieck agreed to make contact with his vendor to make it happen.

We will be coordinating with REI and TREK for National Trails Day.  GFTS will be hosting rides of various difficulties.  REI will be teaching classes, and TREK will have demo bikes on site for people to ride.  I will be responsible for getting waivers signed.

The next calendared trail work day will be building a bridge on Owl’s Roost.

There have been no financial changes since the last board meeting.

Scott has agreed to research getting a tablet for the Chapter.  This would be for membership sign up and volunteer tracking.

The chapter is not pursuing grants at this time.

Matt Schweitzer has volunteered to pursue getting our MOU’s with the city and county.  Matt has agreed to have notable progress by June and has a specific deadline for the next scheduled board meeting.

Tony McGee made a motion that we change the frequency of our meetings to every two months.  Bri Simpson seconded the motion and added that we have a board member ride on the off months.  Tony requested that we allow teleconferencing for these meetings in order to increase attendance.

The secretary’s report included a briefing on the SORBA summit and discussion of two police projects.  The first is a police bicycle ride along program and the second is a possible bicycle skills park under the cedar street bridge.  Notes on the SORBA summit were provided to all attendees.

Meeting adjourned at 9:40pm.